Frequently Asked Questions

Index: General | Shooting and Recording | Procedures for Submission

General

 1. I have already enrolled in this year’s Speech Festival. How is the competition carried out?

After receiving the Competition Notification (CN), you should first video-record your performance according to the Specifications of Video Recording, Procedures for Submission and the requirement of specific class. Then fill out the designated on-line “Video Submission Form” and upload the video between 12 (10:00 a.m.) and 25 November 2021 (5:00 p.m.). The Form will be available on the Association website from 10 a.m. on 12 November 2021. After collecting the videos, each group will be judged by an adjudicator.

Members can download their students’ results from 7 February 2022 onwards. Members must bring along their valid original membership cards to collect the mark sheets and pennants (if any) at the Association from the same date; prior booking has to be made on the Association website. University / Post-secondary students who have entered the Festival on their own must bring their student ID cards to the Association to collect their mark sheets from the aforesaid date onwards.

 2. Are there any differences in the judging criteria under Video Submission Mode?

Adjudication will be carried out according to the existing judging criteria. There is no change under Video Submission Mode. (Reference: Part 4 of Rules and Regulations)

Competitors of the same class will be allocated into a number of groups. Each group, being judged by one adjudicator, is independent of the others and so are the adjudication and results.

 3. Are there any differences in the scheme of awards and marks under Video Submission Mode?

No change in the scheme of awards and marks under Video Submission Mode. (Reference: Part 7 of Rules and Regulations)

 4. Can I submit my video to the Association in person?

No, Competitors should fill out the related information, upload the video and submit it through the designated on-line “Video Submission Form” (Form). It is not acceptable if the submission is via other video platforms or means of submission.

If you encounter problems, you can first make reference to the “Submission of Video Procedures” and the related demonstration videos, which will be released later. If you still have questions, please contact the Association.

 5. After filling out and submitting the on-line “Video Submission Form”, how can I know that you have received my video?

When you have successfully submitted the “Video Submission Form”, you will receive an auto-reply acknowledgement email. However, receiving the concerned email does not mean that we have confirmed the submission meeting the competition requirements. You must make sure all the information in the email is correct.

If you have not received it in your inbox, please check your SPAM mail box. If no email has been received, please submit the Form once again before the submission deadline.

 6. How will I receive my result?

Members can download their students’ results from 10:00a.m. on 7 February 2022 onwards from the Member’s Area on the Association website. They can collect the mark sheets and pennants (if any) for their students by presenting their valid original membership cards at the Association office from the same date; prior booking has to be made on the Association website. Please ask the member who entered you to the Festival for details.

University/ Post-secondary students entering the Festival on their own should bring their student ID cards to the Association to collect their mark sheets from the aforesaid date onwards.

All unclaimed mark sheets will be destroyed before the commencement of the next Speech Festival.

Shooting and Recording

 7. Can I use a mobile phone to video-record the competition video?

Yes. (Reference: Part 4 of Rules and Regulations)

 8. Is the use of sound receivers allowed when I video-record my performance?

You may decide on your own provided that the sound quality of the video is clear and smooth. However, you must not wear any earbuds / in-ear headphones. Competitors who violate this rule will only be given comments. Neither marks nor certificates will be awarded to them. (Reference: 4.4 of Rules and Regulations)

 9. Is the use of amplifiers allowed when I video-record my performance?

No. (Reference: 4.5.6 of Rules and Regulations)

10. Do I need to wear a surgical mask during video-recording?

Wearing a mask during recording may affect the performance. We encourage competitors to shoot at home or other safe environment without the mask on. Competitors should take the responsibility of assessing their own health risk and follow the health advice from the Government at that time. (Reference: 4.6 of Rules and Regulations)

11. I have joined a duo class. Can I video-record with my teammate in two separate classrooms?

No. The two competitors must perform in the same space simultaneously. Violation of this rule will lead to disqualification. (Reference: 3.4.9 of Rules and Regulations)

12. Is there any dress code for video-recording?

You should wear neat, tidy and appropriate attire and observe the specified dress code of specific classes. (Reference: 3.4.3 of Rules and Regulations)

13. Is there any restriction on the length of my video?

The length of your video should depend on the content of the competition piece. You must also observe the requirement of specific classes.

Besides, you should follow the below order in recording the video:

  1. Announce your name, class code and group number as shown on the Competition Notification
  2. Announce the title of the piece and the author of the piece
  3. Perform the whole piece once
14. If there are two poems assigned to the same class of Chinese Speech, should I make two separate videos?

You have to video-record the two set pieces in one video. Competitors will be disqualified if the submitted video is edited. Besides, you should record the two set pieces in the assigned sequence. If not, your marks will be affected. (Reference: 3.3.5 and 4.3.4 of Chinese Speech Rules and Regulations)

15. Do I have to read the whole piece of text from the syllabus of Prose Reading Classes of English Speech (Classes U/E/K/Y 158-175)?

You should prepare the whole set piece stated in the syllabus first, and video-record the extract to be announced on 2 November 2021 on our website. You should video-record the extracts only. If you perform more than the required extracts, your marks will be affected.

16. When do I need to submit the proof of permission to use the electronic book purchased for Prose Reading Classes of English Speech (Classes U/E/K/Y 158-175)?

Details about submitting the proof of permission to use the electronic books will be announced on the Association website on 2 November 2021 together with the extracts to be video-recorded. Competitors must print and bind the materials in a book format. Electronic device is not allowed for competition. Competitors who violate this rule will only be given comments. Neither marks nor certificates will be awarded to them. (Reference: 3.4.8 of Rules and Regulations)

17. Can I use hand props and settings for Drama Classes of English Speech (Classes N212-213/ N216-220/N223-225)?

You may prepare and use hand props and small and easily movable furniture items in your performance, but heavy / fixed setting or electronic projection are not permitted. The quality of speech, acting, originality and creativity are highly regarded. (Reference: English Speech Rules and Regulations 3.4.9)

18. Will the shooting and recording quality of the video affect my marks (grades)?

You should follow the requirements when shooting and recording the video, and the audio and video should synchronise and the sound quality is clear and smooth. If the adjudicator cannot watch your video smoothly, your marks (grades) may be affected. Generally speaking, the adjudication will be based on your overall performance. (Reference: Part 4 and 6 of Rules and Regulations)

19. Is there any specification on the competition videos? Updated!

Yes. The competition video should follow the requirements listed below:

  • The video must be a single, continuous shot video footage. Competitor must not stop or pause the camera during shooting.
  • Special effects (such as filters, transitions, colour adjustment, light adjustment or subtitles, etc.), mixing, editing, or post-production are not permitted.
  • The video must be recorded live and dubbing is not permitted.
  • If there are two set pieces in the class, the performances should be recorded in the same video with no editing.
  • Earbuds / in-ear headphones as sound receivers are not allowed.
  • The audio and video should synchronise and the sound quality is clear and smooth.
  • The minimum resolution of the video should be 720p (1280 x 720) and the maximum resolution should be 1080p (1920 x 1080).
  • The shooting should be done indoor with a simple background and sufficient light. Avoid having any bright lights from behind, and virtual or projected background. The recording environment should be quiet.
  • The entire video must clearly show the competitor’s full body, appearance and actions.
  • When shooting, the camera should be stable without any camera movement (including zoom in/ out).
  • Not to use amplifiers for any purpose.
  • The video must be in one of the following formats: MP4, WMV, MOV or MPG.
  • The file size must not exceed 2GB.

(Reference: Part 4 and 5 of Rules and Regulations)

20. When shooting the video, should I use landscape mode or portrait mode?

You may decide on your own provided that the entire video must clearly show your full body, appearance and actions. Please note that the camera should be stable without any camera movement (including zoom in/ out) when shooting. For Duo classes, it is recommended to use landscape mode to film the full body of the 2 competitors.

Procedures for submission

21. Compared with the Speech Festival of the previous year (2020), is there any change in the procedures for submission this year (2021)?

The Association is working with a contractor to develop a cloud platform to collect the video files, so that the competitors can upload the file after inputting their information in a form. In this way, the competitors do not need to upload the videos to YouTube beforehand. You can make reference to Part 5 of Rules and Regulations; and the “Submission of Video Procedures” and the related demonstration videos, which will be released later.

22. Is there any requirement on the video title?

No.

23. Can my teachers or tutors help me upload the competition video?

Yes. Please make sure all the information entered in the on-line “Video Submission Form” is all correct.

24. What do I need to prepare before I fill out the on-line form?

You should have a valid email address, the Competition Notification (with Reference Number and Validation Code) and the video.

25. Where can I find my Reference Number and Validation Code?

The Reference Number and Validation Code can be found on the Competition Notification.

26. When can I submit the on-line form?

You can submit the on-line form from 10 a.m. on 12 November 2021 to 5 p.m. 25 November 2021. Please reserve time for uploading the video and submitting the on-line form to avoid heavy upload traffic. The submission time is based on that of the Association server.

27. Can I submit a video with file size exceeding 2GB?

The limit of file size accepted by the system is 2GB. If your file size exceeds 2GB, please compress the file before uploading (note that after compression the file format is MP4, WMV, MOV or MPG), or re-shoot after updating the setting of your recording device.

28. I have already filled out and submitted “Video Submission Form” but no acknowledgement email is received. What should I do?

If you have not received the acknowledgement email in your inbox, please check your SPAM mail box. If no email has been received, please submit the Form once again before the submission deadline.

29. What can I do when I have trouble in completing and submitting the on-line form?

You can make reference to the “Submission of Video Procedures” and the related demonstration videos, which will be released later. If you still have questions, please contact the Association.

30. What can I do if I have made mistakes in my submission?

You can re-submit the on-line form before the deadline (i.e. 5 p.m. on 25 November 2021). We will take the information from your last successful submission (that is the Reference Number and Validation Code must match that on the Competition Notification) as final.

31. Can I change the information that I have already submitted?

You are not allowed to change any information already submitted. However, you can re-submit the on-line form for more than once before the deadline (i.e. 5pm on 25 November 2021). We will take the information from your last successful submission (that is the reference number and validation code must match that on the Competition Notification) as final.

32. What can I do if I forget to submit the on-line form?

Any late submission, regardless of reasons, will not be accepted. (Reference: 5.2.2 of Rules and Regulations)