Video Submission Mode – Frequently Asked Questions

Index: General | Shooting and Recording | Uploading Video | Submitting Form | Technical Support Centre

General

 1. I have already enrolled in this year’s Speech Festival. How is the competition carried out?

You should first video-record your performance, and upload the video to the designated platform i.e. YouTube. You should fill out and submit the “Video Submission Form” between 16 and 30 November 2020. The Form will be available on the Association website from 10 a.m. on 16 November 2020. Competitors of the same class will be allocated into a number of groups. Each group, being judged by one adjudicator, is independent of the others and so are the results. Once the adjudicator has finished the adjudication, you will receive your result via the member that entered you to the Festival.

 2. Are the judging criteria the same as previous years’?

Yes. Adjudication will be carried out according to the existing judging criteria. There is no change under “Video Submission Mode”. (Reference: Part 4 of Rules and Regulations)

 3. Are the scheme of awards and marks the same as previous years’?

Yes. No change in the scheme of awards and marks under Video Submission Mode. (Reference: Part 5 of Rules and Regulations)

 4. Can I submit my video to the Association in person?

No, we do not accept any video file. Please upload your video to YouTube, and submit the video URL to us via the on-line “Video Submission Form”.
If you encounter problems in uploading videos, you can make reference to the “Video Uploading and Submission of Video URL Procedures (Desktop / Mobile)” and the related demonstration videos, which will be released in mid-October. The Association will also set up some Technical Service Centres during the submission period to assist competitors to upload the video and complete the Form.

 5. After filling out and submitting the on-line “Video Submission Form”, how can I know that you have received the information of my video?

When you have successfully submitted the “Video Submission Form”, you will automatically receive an email containing a copy of the submitted information. However, receiving the email does not mean that we confirm the submission meeting the competition requirements. You must make sure all the information in the email is correct.
If you have not received it in your inbox, please check your SPAM mail box. If no email has been received, please submit the Form once again before the submission deadline.

 6. How will I receive my result?

Members can download their students’ results from 5 February 2021 onwards from the Members’ Area on the Association website. They can collect the mark sheets and pennants (if any) for their students by presenting their valid original membership cards at the Association office from the same day.
Please ask the member who entered you to the Festival for details.
University/ Post-secondary students entering the Festival on their own should bring their student cards to the Association office for collecting their mark sheets.
All unclaimed mark sheets will be destroyed before the commencement of the next Speech Festival.

Shooting and Recording

 7. Can I use a mobile phone to video-record the competition videos?

Yes. (Reference: Part 2 of Annex 7 of Rules and Regulations)

 8. Is the use of sound receivers allowed when I video-record my performance?

You may decide on your own provided that the sound quality of the video is clear and smooth.

 9. Do I need to wear a surgical mask during video-recording?

Wearing a mask during recording may affect the performance. We encourage competitors to shoot at home or other safe environment without the mask on. Competitors should take the responsibility of assessing their own health risk and follow the health advice from the Government at that time. (Reference: Part 2 of Annex 7 of Rules and Regulations)

10. Is there any dress code for video-recording?

You should wear neat, tidy and appropriate attire and observe the specified dress code of specific classes. (Reference: 3.1.15 of Rules and Regulations)

11. Is there any restriction on the length of my video?

The length of your video should depend on the content of the competition piece.
You must also observe the specified time limit of specific classes.
You should follow the below order in recording the video:

  1. Announce your name, the title of the piece and the author of the piece
  2. Perform the whole piece once (Applicable to specific Chinese speech classes-If there are two pieces of material assigned for the same class, they must be recorded in the same video).
12. If there are two poems assigned to the same class of Chinese Speech, should I make two separate videos?

You have to video-record the two poems in one video. If not, you will be given comments. Neither marks nor certificates will be awarded.

You should record the two poems in the assigned sequence. If not, your marks will be affected.

13. Do I have to read the whole piece of text from the syllabus of Prose Reading Classes of English Speech (Classes U/E/K/Y 158-175)?

You should prepare the whole set piece stated in the syllabus, and video-record the extract to be announced on 2 November 2020.

14. How would the Question and Answer session of English Speech Public Speaking Classes (N195-196) be conducted?

You are only required to present your prepared speech in the video. The Question and Answer session will not be held for these classes under the “Video Submission Mode”.

15. Will the shooting and recording quality of the video affect my marks (grades)?

You should follow the requirements when shooting and recording the video, and the audio and video should synchronise and the sound quality is clear and smooth. If the adjudicator cannot watch your video smoothly, your marks (grades) may be affected. Generally speaking, the adjudication will be based on your overall performance.
(Reference: Part 4 of Rules and Regulations, Part 2 of Annex 7 of Rules and Regulations)

16. Is there any specification on the competition videos?

Yes. The competition video should follow the requirements listed below:

  • The video must be a single shot video footage. No special effects are permitted, such as adding soundtracks, audio, pictures, text, filters, transitions, colour adjustments, light adjustments, subtitles or special effects etc. No editing or post-production are permitted.
  • The video must be recorded live and no dubbing is permitted.
  • The audio and video should synchronise and the sound quality is clear and smooth.
  • The resolution of the video is 720p(1280×720)or above.
  • The shooting should be done indoor with a simple background and sufficient light. The recording environment should be quiet.
  • The entire video must clearly show the competitor’s full body, appearance and actions.
  • When shooting, the camera should be stable without any camera movement.

(參考比賽章程附錄七第二部份)。

17. When shooting the video, should I use landscape mode or portrait mode?

You may decide on your own provided that the entire video must clearly show your full body, appearance and actions.

Uploading Video

18. Can I submit the video URL to a platform other than YouTube for competition purpose?

No. We only allow video URL on YouTube because of usability concerns.

19. Is there any format on the video title?

Yes. You should name your video title according to the prescribed format (Reference number – Name).

20. How should I set the privacy setting of my video?

You should set your video as “unlisted”. If the video is set as “private” or cannot be played during the period of adjudication regardless of reasons, you will not receive any comments, marks (grades) or certificates. We will not inform individual competitors if such case arises.

21. Will I be disqualified if the privacy setting of my video is set as “public”?

No, but you should know that any video set as “public” may serve as a reference or demonstration to others.

22. How long should I keep my video on YouTube?

You must make sure the video URL is accessible on or before 5 February 2021 so as to allow adjudication. If the video cannot be played during the period of adjudication regardless of reasons, you will not receive any comments, marks (grades) or certificates. We will not inform individual competitors if such case arises.

23. Can my teachers or tutors help me upload the competition video?

Yes.

Submitting On-line Form

24. What do I need to prepare before I fill out the on-line form?

You should have a valid email address, the Competition Notification (with Reference Number and Validation Code) and the video URL.

25. Where can I find my Reference Number and Validation Code?

The Reference Number and Validation Code can be found on the Competition Notification.

26. When can I submit the on-line form?

You can submit the on-line form between 10 a.m. on 16 November 2020 and 5 p.m. on 30 November 2020. Please reserve time for uploading the video and submitting the on-line form to avoid heavy upload traffic.

27. I have already filled out and submitted “Video Submission Form” but no confirmation email is received. What should I do?

If you have not received the email in your inbox, please check your SPAM mail box. If no email has been received, please submit the Form once again before the submission deadline.

28. What can I do when I have trouble in completing and submitting the on-line form?

You can make reference to the “Video Uploading and Submission of Video URL Procedures (Desktop / Mobile)” and the related demonstration videos, which will be released in mid-October. The Association will also set up some Technical Service Centres during the submission period to assist competitors to upload the video and complete the on-line form.

29. What can I do if I have made mistakes in my submission?

You can re-submit the on-line form before the deadline (i.e. 5 p.m. on 30 November 2020). We will take the information from your last successful submission (that is the reference number and validation code must match that on the Competition Notification) as final.

30. Can I change the information that I have already submitted?

Regardless of the reason, you can re-submit the on-line form for more than once before the deadline (i.e. 5pm on 30 November 2020). We will take the information from your last successful submission (that is the reference number and validation code must match that on the Competition Notification) as final.

31. What can I do if I forget to submit the on-line form?

Any late submission of the on-line form, regardless of reasons (including successful uploading of video but unsuccessful submission of Form), will not be accepted. The entry fee is not refundable.

Technical Support Centre

32. Will the Association assist me in uploading the video and submitting the on-line form?

You can make prior booking on the Association website for technical support. Each Reference Number on Competition Notification can be used to make one booking. The booking starts at 10 a.m. on 9 November 2020.

33. Can I ask for assistance in shooting and recording at the Technical Support Centre?

Given that there are crowd control measures at the centres and limited resources, the assistants at the centres will only assist competitors in (i) uploading the video and (ii) submitting the on-line form. No shooting or recording services will be provided.