Video Submission Mode – Frequently Asked Questions

Index: General | Shooting and Recording | Cantonese Operatic Song Classes | Music Scores | Uploading Video | Submitting Form | Technical Support Centre

General

 1. I have already enrolled in this year’s Music Festival. How is the competition carried out?

You should first video-record your performance, and upload the video to the designated platform i.e. YouTube. You should fill out and submit the “Video Submission Form” between 8 and 19 March 2021. The Form will be available on the Association website from 10 a.m. on 8 March 2021. Competitors of the same class will be allocated into a number of groups. Each group, being judged by one adjudicator, is independent of the others and so are the results (except Scholarship Classes).

Members can download their students’ results from the Member’s Area of the Association website in April and May 2021. Members can make prior booking online, and bring along their valid original membership cards to collect the mark sheets and pennants (if any) at the Association from June 2021 onwards. University / Post-secondary students who have entered the Festival on their own must bring their student ID cards to the Association to collect their mark sheets from the aforesaid period onwards.  Details will be announced on the Association website later. Please note the updates.

 2. Are the judging criteria the same as previous years’?

The judging criteria have been revised. Please refer to Part 7 of Rules and Regulations for details. You may also refer to the Marking Rubrics for the 73rd Hong Kong Schools Music Festival on our website.

 3. Is the scheme of awards and marks the same as previous years’?

Starting from the 73rd Music Festival, a new awarding scheme will be introduced:
Gold Award: 90 or above;
Silver Award: 80-89;
Bronze Award: 70-79.

Placing will be awarded to the winners of each competition. For classes 22, 23, 708 and all special school classes, marks and placing will not be awarded. The competitors will be awarded a Gold, Silver, Bronze Award certificate, or without a certificate.
(Please refer to Part 8 of Rules and Regulations)

 4. Can I submit my video to the Association in person?

No, we do not accept any video file. Please upload your video to YouTube, and submit the video URL to us via the on-line “Video Submission Form”.

If you encounter problems in uploading videos, you can refer to the “Video Uploading and Submission of Video URL Procedures (Desktop / Mobile)” and the related demonstration videos which will be released in January 2021. The Association will also set up some Technical Service Centres during the submission period to assist competitors to upload the video and complete the Form.

 5. After filling out and submitting the on-line “Video Submission Form”, how can I know that you have received the information of my video?

When you have successfully submitted the “Video Submission Form”, you will automatically receive an email containing a copy of the submitted information. However, receiving the email does not mean that we confirm the submission meeting the competition requirements. You must make sure all the information in the email is correct.

If you have not received it in your inbox, please check your SPAM mail box. If no email has been received, please submit the Form once again before the submission deadline.

 6. How will I receive my result?

Members can download their students’ results from the Member’s Area of the Association website in April and May 2021. Members can make prior booking online, and bring along their valid original membership cards to collect the mark sheets and pennants (if any) at the Association from June 2021 onwards. University / Post-secondary students who have entered the Festival on their own must bring their student ID cards to the Association to collect their mark sheets from the aforesaid period onwards.  Details will be announced on the Association website later. Please note the updates. (Please refer to 8.1 and 8.5 of Rules and Regulations)

Shooting and Recording

 7. Can I use a mobile phone to video-record the competition videos?

Yes. (Please refer to Part 4 of Rules and Regulations)

 8. Is the use of sound receivers allowed when I video-record my performance?

You may decide on your own provided that the sound quality of the video is clear and smooth. However, you must not wear any earbuds / in-ear headphones to avoid unnecessary misunderstandings.

 9. Do I need to wear a surgical mask during video-recording?

Wearing a mask during recording of singing and wind instrumental classes may affect the performance. The Association encourages competitors to shoot at home or other safe environment without wearing the mask. Competitors should take the responsibility of assessing their own health risk and follow the health advice from the Government at that time. (Please refer to 4.5 of Rules and Regulations)

10. Is there any dress code for video-recording?

You should wear neat, tidy and appropriate attire and observe the specified dress code of specific classes. (Please refer to 3.1.11 of Rules and Regulations)

11. Is there any restriction on the length of my video?

The length of your video should depend on the content of the competition piece. You must also observe the specified time limit of specific classes.

12. If there is more than one piece / song assigned to the same class, should I make separate videos?

The pieces must be recorded in the same video. If not, you will be disqualified. You should also record the pieces in the assigned sequence.

13. Will the shooting and recording quality of the video affect my marks (grades)?

You should follow the requirements when shooting and recording the video, and the audio and video should synchronise and the sound quality is clear and smooth. If the adjudicator cannot watch your video smoothly, your marks (grades) may be affected. Generally speaking, the adjudication will be based on your overall performance.
(Please refer to Part 4 and 7 of Rules and Regulations)

14. Is there any specification on the competition videos?

Yes. The competition video should follow the requirements listed below:

  • The video must be a single, continuous shot video footage. Competitors must not stop or pause the camera during shooting.
  • Re-tuning of instruments or break during the performance should be included as part of the continuous recording.
  • No special effects (such as filters, transitions, colour adjustments, light adjustments or subtitles etc.), mixing, editing or post-production are permitted.
  • The video must be recorded live and no dubbing is permitted.
  • If there is more than one piece / song assigned for the same class, they must be recorded in the same video.
  • The audio and video should synchronise and the sound quality is clear and smooth.
  • The resolution of the video is 720p (1280×720) or above.
  • The shooting should be done indoors with a simple background and sufficient lighting, avoid having any bright lights from behind. The recording environment should be quiet.
  • The entire video must clearly show the competitor’s face, entire musical instrument (except piano) and posture.
  • When shooting, the camera should be stable without any camera movement (including zoom in / out).
  • Where accompanist(s) is part of the performance, they should be in view (except for Cantonese Operatic Song Classes).
  • Only competitor, accompanist and page-turner should be visible on screen.

(Please refer to Part 4 of Rules and Regulations)

15. When shooting the video, should I use landscape mode or portrait mode?

You may decide on your own provided that the entire video must clearly show your face, entire musical instrument (except piano) and posture.
(Please refer to Rules and Regulations 4.4.4)

Cantonese Operatic Song Classes

16. Where can I find the backing tracks of Cantonese Operatic Song Classes N702-N706 and N708?

You can retrieve the backing tracks of Cantonese Operatic Song Classes N702-N706 and N708 from the specified URL for practice and video-record of your performance. The URL has been uploaded to the Member’s Area of the Association website. Please contact school member or your teacher for the link.

17. Is the backing track arrangement applicable to all classes of Cantonese Operatic Song?

No. The backing track arrangement is applicable to Cantonese Operatic Song Classes N702-N706 and N708 only. (Please refer to 3.4.4 of Rules and Regulations)

Music Scores

18. Do I need to use the “Copyright Declaration” for Set Pieces?

If you need to use electronic score/score under public domain/unpublished music score during the performance, you must submit “Copyright Declaration” between 2 and 10 February 2021 through email (Please send to: 73music_oc@hksmsa.org.hk), in person or by a delegated person.

19. Where can I find the “Copyright Declaration”?

You can download the “Copyright Declaration” from the Association website.

20. Under what circumstances do I need to show music scores?

Please refer to Points to Note on Set Piece and Own Choice Piece Documents Submission on the Music Festival page of the Association website.

21. Under what circumstances do I need to submit the “Copyright Declaration”?

Please refer to Points to Note on Set Piece and Own Choice Piece Documents Submission on the Music Festival page of the Association website.

Uploading Video

22. Can I submit the video URL to a platform other than YouTube for competition purpose?

No. We only allow video URL on YouTube because of usability concerns.

23. Is there any format on the video title?

Yes. You should name your video title according to the prescribed format (Reference number – Name).

24. How should I set the privacy setting of my video?

You should set your video as “Unlisted”. If the video cannot be played during the period of adjudication, regardless of reasons, you will not receive any comments, marks (grades) or certificates. We will not inform individual competitors if such case arises.

25. Will I be disqualified if the privacy setting of my video is set as “Public”?

No, but you should know that any video set as “public” may serve as a reference or demonstration to others.

26. How long should I keep my video on YouTube?

You must make sure the video URL is accessible on or before 7 June 2021 so as to allow adjudication. If the video cannot be played during the period of adjudication regardless of reasons, you will not receive any comments, marks (grades) or certificates. We will not inform individual competitors if such case arises.

27. Can my teachers or tutors help me upload the competition video?

Yes.

28. I have just uploaded the video to YouTube. Why is it in low resolution?

When you upload a video, YouTube will initially be processed in low resolution for quicker uploading. When the upload flow is complete, your video will be available to stream in low resolution. Higher resolutions, such as 1080p, can take more time to process. Once high-resolution processing is finished, higher resolutions will be available on your video.
For more questions on uploading videos to YouTube, please visit YouTube Help.

Submitting On-line Form

29. What do I need to prepare before I fill out the on-line form?

You should have a valid email address, the Competition Notification (with Reference Number and Validation Code) and the video URL.

30. Where can I find my Reference Number and Validation Code?

The Reference Number and Validation Code can be found on the Competition Notification.

31. When can I submit the on-line form?

You can submit the on-line form between 10 a.m. on 8 March and 5 p.m. on 19 March 2021. Please reserve time for uploading the video and submitting the on-line form to avoid heavy upload traffic.

32. I have already filled out and submitted “Video Submission Form” but no confirmation email is received. What should I do?

If you have not received the email in your inbox, please check your SPAM mail box. If no email has been received, please submit the Form once again before the submission deadline.

33. What can I do when I have trouble in completing and submitting the on-line form?

You can refer to the “Video Uploading and Submission of Video URL Procedures (Desktop / Mobile)” and the related demonstration videos, which will be released in January 2021. The Association will also set up some Technical Service Centres during the submission period to assist competitors to upload the video and complete the on-line form.

34. What can I do if I have made mistakes in my submission?

You can re-submit the on-line form before the deadline (i.e. 5 p.m. on 19 March 2021). We will take the information from your last successful submission (that is the reference number and validation code must match that on the Competition Notification) as final.

35. Can I change the information that I have already submitted?

Regardless of the reason, you can re-submit the on-line form for more than once before the deadline (i.e. 5pm on 19 March 2021). We will take the information from your last successful submission (that is, the reference number and validation code must match that on the Competition Notification) as final.

36. What can I do if I forget to submit the on-line form?

Any late submission of the on-line form, regardless of reasons (including successful uploading of video but unsuccessful submission of Form), will not be accepted. The entry fee is not refundable.

Technical Support Centre

37. Will the Association assist me in uploading the video and submitting the on-line form?

You can make prior booking on the Association website for technical support. Each Reference Number on Competition Notification can be used to make one booking. Details will be announced on the Association website later. Please note the updates.

38. Can I ask for assistance in shooting and recording at the Technical Support Centre?

Given that there are crowd control measures at the centres and limited resources, the assistants at the centres will only assist competitors in (i) uploading the video and (ii) submitting the on-line form. No shooting or recording services will be provided.