Frequently Asked Questions

There are addition and changes of the Rules and Regulations of 75 th Hong Kong Schools Music Festival (2023). Members / Competitors should read the whole set of Rules and Regulations thoroughly.

Index: Competition Mode | Enrolment | Others
About Video Submission Mode:Shooting and Recording | Video Submission Procedures
About Live Competition Mode:Competition and Venue Arrangements | Instruments, Scores and Devices

    Competition Mode

  1. How will the competition be held this year (2023)?

    Due to the pandemic, the Association has decided to put the following new arrangements in place for this year’s Music Festival (2023):

    • The Association would hold all Solo / Duo Classes, with a small amount of Group Classes.For Group Classes, marks and placing will not be awarded. Competing teams will be awarded a Gold, Silver, Bronze Award certificate, or without a certificate.
    • Competitions would be held in “Mixed Mode*”. Some Advanced Solo / Duo and Scholarship Classes with a lower risk of disease spreading (i.e. competitors can wear masks and keep appropriate social distance in the competition venue during the performance) would be held in “Live Competition Mode (LCM)”, while others would be held in “Video Submission Mode (VSM)” as last year for safety principle
      (*Subject to the Government’s anti-epidemic regulations at the time, the “Live Competition Mode” may change to the “Video Submission Mode”. Details please refer to Rules and Regulations Point 7.2 & 7.3.)
    • Members can enrol their students in the competition from 28 September (10:00 a.m.) to 27 October 2022 (5:00 p.m.).
    • The “Competition Notification (CN)” will be released on the Member’s Area of the Association website from 9 January 2023 (10:00 a.m.).
    • Depending on the number of entries in each class and the length of time required for the piece, the Association will allocate competitors of the same class into a number of groups. Each group is independent of the others and so are the adjudication and results.
      (Reference: Annex 2 “Important Dates to be Noted” of Rules and Regulations)
  2. Is the competition period of “Live Competition Mode” the same as the video submission period of “Video Submission Mode” competition?

    No. The competition period of “Live Competition Mode” is from 13 February to 3 March 2023. The video submission period of “Video Submission Mode” competition is from 13 February (10:00 a.m.) to 24 February 2023 (5:00 p.m.).
    (Reference: Annex 2 “Important Dates to be Noted” of Rules and Regulations)

  3. How can competitors know the competition mode of each class?

    Competitors can check the competition mode of each class from the following documents:

    • Point 1 “Entry Requirements” of the “Rules and Regulations – Live Competition Mode (LCM)” and “Rules and Regulations – Video Submission Mode (VSM)”
    • Class Description of the Syllabus (a note “This class would be held in Live Competition Mode” is added for all LCM classes)
    • “New Arrangements of Specific Classes” on the Music Festival page (under “Enrolment Information”) of the Association website
  4. How will the competition result be released?

    Video Submission Mode:Members can download their students’ results from the member’s area of the Association website from 8 May 2023 onwards. Members must bring along their valid original membership cards to collect the mark sheets, pennants (if any) and certificates for their students at the Association in June 2023 by on-line reservation in advance. University / Post-secondary students who have entered the Festival on their own must bring their student ID cards to the Association to collect the mark sheets, pennants (if any) and certificates from the aforesaid date onwards.

    Live Competition Mode:Competitors will receive mark sheets at the end of the competition in which they have performed. Competitors will bear the risk of losing the mark sheets if they fail to collect them on the spot. Otherwise, members must bring along their valid original membership cards to collect the mark sheets, pennants (if any) and certificates for their students at the Association in June 2023 by on-line reservation in advance. University and Post-secondary students entering the Festival on their own should bring their student ID cards to the Association to collect the mark sheets, pennants (if any) and certificates from the aforesaid date onwards.

    All unclaimed mark sheets will be destroyed before the commencement of the next Music Festival.
    (Reference: Part 8 of “Rules and Regulations – Video Submission Mode” and Part 6 of “Rules and Regulations – Live Competition Mode”)

  5. What are the judging criteria for this year’s Music Festival?

    This year’s Music Festival follows the usual judging criteria. Adjudication will be based on the overall performance of the competitors, including:

    • Technical Proficiency
    • Fidelity to Score
    • Understanding of Style
    • Musical Communication

    The decision of the adjudicators on all artistic matters shall be final.
    (Reference: Part 7 of “Rules and Regulations – Video Submission Mode” and Part 5 of “Rules and Regulations – Live Competition Mode”)

  6. What is the scheme of awards and marks of this year’s Music Festival?

    This year’s Music Festival follows the usual scheme. Placing will be awarded to the winners of each competition. However, in the cases when the best performance in the group is not up to the standard to obtain 80 marks, no placing, trophy or prize will be awarded. A pennant will be presented to the first-place winner of each class / group. Each Duo will be awarded two pennants.

    Certificates of three levels will be awarded to competitors for their achievement: Gold Award (90 marks or above), Silver Award (80 – 89 marks), Bronze Award (70 – 79 marks).

    For classes 22, 23, 708, all Group Classes and all special school classes, marks and placing will not be awarded. The competitors will be awarded a Gold, Silver, Bronze Award certificate, or without a certificate.
    (Reference: Part 8 of “Rules and Regulations – Video Submission Mode” and Part 6 of “Rules and Regulations – Live Competition Mode”)

  7. Is there any new arrangement for the competition classes?

    Yes. Please refer to the “New Arrangements of Specific Classes” under “Enrolment Information”on the Music Festival page of Association website.

  8. Enrolment

  9. When is the enrolment period?

    The enrolment period for this year’s Music Festival will start from 28 September (10:00 a.m.) and end on 27 October 2022 (5:00 p.m.). All competitors must enrol through the “On-line Enrolment System” by their members. Under no circumstances will late entries be accepted. Please contact members for the enrolment details.
    (Reference: Part 2 of “Rules and Regulations – Video Submission Mode” and “Rules and Regulations – Live Competition Mode”)

  10. How can the district / area code be chosen?

    Live Competition Mode:For solo and duo entries, competitors are allowed to enter in the Region of their choice.

    Video Submission Mode:The district / area code is for grouping purpose in “Video Submission Mode”. For solo and duo entries, competitors are allowed to enter in the Region of their choice. However, School Members should enter all their Group Classes according to the Region of their school. Competitors failing to do so will be disqualified at any time without prior notice. If School Members are not sure which Region their school is located, please refer to “School Lists by District” on the Education Bureau website.
    (Reference: Point 2.5 of “Rules and Regulations – Video Submission Mode” and Point 2.6 of “Rules and Regulations – Live Competition Mode” and)

  11. Is there anything should be paid attention to when filling out the competitor’s name?

    Competitors should use names identical to that of their Hong Kong ID cards / travel documents / birth certificates. Furthermore, the Chinese name is a mandatory field. If competitors do not have any Chinese name, please fill the English name in that field.
    (Reference: Point 2.1.3 of “Rules and Regulations – Video Submission Mode” and “Rules and Regulations – Live Competition Mode”)

  12. In the Syllabus, there are several pieces for competitors to choose from in each class and category. Can competitors enrol in more than one category? Under the same category, can competitors enrol in more than one class?

    Competitors can enrol in classes of different categories e.g. Piano Solo and Piano Duet. Nonetheless, please be reminded that some of the classes require competitors choose to enter only ONE class among two or more other classes. Besides, some classes also require competitors to perform only once in the same class. For all requirements about “Number of Entries”, please refer to Point 3.2 of “Rules and Regulations – Live Competition Mode” and “Rules and Regulations – Video Submission Mode”.

    Competitors failing to follow the rules on the number of entries will only be permitted to compete in ONE of the competitions concerned. The competition to be retained is randomly drawn electronically. Competitors will be disqualified in the non-retained competitions at any time without prior notice.

    Competitors are allowed to perform only once in the same class. Competitors who violate this rule will only be given comments. Neither marks nor certificates will be awarded to them.
    (Reference: Point 3.2 of “Rules and Regulations – Video Submission Mode” and “Rules and Regulations – Live Competition Mode”, and requirement of specific classes)

  13. How will competitors know that the enrolment is confirmed?

    After submitting the entries, members can check the Payment Receipts on the Members’ Area of the Association website from 21 November 2022, and download the Entry Form Receipts (EFR) and Competition Notifications (CN) on the Members’ Area of the Association website from 9 January 2023. Members should distribute the EFRs and CNs to the competitors for their confirmation of their enrolments.

  14. About Video Submission Mode

    Shooting and Recording
  15. When can competitors start video-record the competition videos?

    Competitors can decide when to record the competition videos after members have completed the enrolment procedures. During the recording, competitors shall first announce their names and class code according to the enrolment—for example, Chan Tai Man, Class U100.

  16. Is there any order to follow when recording the competition videos?

    Competitors shall follow the below order in recording the video:

    1. Announce their names and class code as submitted on the On-line Enrolment System (OES), e.g. Chan Tai Man, Class U100.
    2. If music scores are used and in Classes with Own Choice piece(s), show the cover of the original score / a copy of the music score(s) (of which authorisation for use has been obtained) to the camera for at least 2 seconds. If there is no cover, please show the first page of the competition piece.
    3. Perform the competition pieces according to the performing order stipulated in the competition requirements.

    (Reference: Point 4.1 of “Rules and Regulations – Video Submission Mode”)

  17. In which language should competitors announce their name and class code?

    The announcement has to be made in English except for Singing in Chinese classes, Chinese Instrumental Music classes and Cantonese Operatic Song classes. For Piano Solo – Chinese Composers classes, the announcement has to be made in Chinese.
    (Reference: Point 4.1 of “Rules and Regulations – Video Submission Mode”)

  18. Is there any specification on the competition videos?

    Yes. The competition video should follow the requirements listed below:

    • The video must be a single, continuous shot video footage. Competitors must not stop or pause the camera during shooting. If there is more than one piece / song for the same class, they must be recorded in the same video.
    • Re-tuning of instruments or break during the performance shall be included as part of the continuous recording
    • No mixing, editing or post-production are permitted.
    • Special visual effects shall not be added in the video clips, including such as filters, transitions, colour adjustments, light adjustments or subtitles etc.
    • The video must be recorded live and no dubbing is permitted.
    • Earbuds / in-ear headphones as sound receivers are not allowed.
    • Apart from Cantonese Operatic Song classes, no amplification devices, electronic musical instruments or synthesizers will be allowed.
    • The audio and video have to synchronise and the sound quality is clear and smooth.
    • The resolution of the video should be 720p (1280 x 720) and must not exceed 1080p (1920 x 1080).
    • The shooting has to be done indoors with a simple background and sufficient lighting. Avoid having any bright lights from behind, and virtual or projected background. The recording environment has to be quiet.
    • The entire video must clearly show the competitor’s face, entire musical instrument (except piano) and posture. For piano classes, the camera must have a clear view of the competitor’s face (side view is also acceptable), both hands, whole keyboard and pedals. For vocal and Cantonese Operatic Song classes, full body shot in frontal angle is required
    • When shooting, the camera has to be stable without any camera movement (including zoom in / out).
    • Where accompanist(s) is part of the performance, they have to be in view (except for Cantonese Operatic Song classes).
    • Only competitor, accompanist and page-turner shall be visible on screen.
    • The video must be in one of the following formats: MP4 or MOV.
    • The file size must not exceed 2GB.

    (Reference: Part 3, Part 4 and Part 5 of “Rules and Regulations – Video Submission Mode”)

  19. Is the use of sound receivers allowed when competitor video-record the performance?

    Yes. Competitors may decide on their own, provided that the sound quality of the video is clear and smooth. However, competitors must not wear any earbuds / in-ear headphones. Competitors who violate this rule will only be given comments. Neither marks nor certificates will be awarded to them.
    (Reference: Point 4.4 of “Rules and Regulations – Video Submission Mode”)

  20. Is the use of amplification devices, electronic musical instruments or synthesizers allowed when competitors video-record the performance?

    Apart from Cantonese Operatic Song classes, no amplification devices, electronic musical instruments or synthesizers will be allowed. Competitors who violate this rule will only be given comments. Neither marks nor certificates will be awarded to them.
    (Reference: Point 3.1.7 of “Rules and Regulations – Video Submission Mode”)

  21. Is the use of electronic devices allowed when competitors video-record the performance?

    Competitors / accompanists may use electronic devices during performance, but only limited to the following uses -

    1. For score-reading
    2. For page turning
    3. For tuning
    4. Cantonese Operatic Song classes

    Otherwise, competitors will only be given comments. Neither marks nor certificates will be awarded to them.
    (Reference: Point 3.3(vii) of “Rules and Regulations – Video Submission Mode”)

  22. Is there any restriction on the length of the competition video?

    The length of the competition video should depend on the content of the competition piece. Competitors must also observe the requirement of specific classes.

  23. Is there any dress code for video-recording?

    Neat, tidy and appropriate attire is required during competitions.
    (Reference: Point 3.1.11 of “Rules and Regulations – Video Submission Mode”)

    For Cantonese Operatic Song Classes, competitors must wear school uniform (except for University / Post-secondary students).
    (Reference: Point 3.4.6.3 of the Chinese version of “Rules and Regulations – Video Submission Mode”)

  24. Can competitors use a mobile phone to video-record the competition video?

    Yes. However, competitors must make sure the competition video follow the required specifications. Please also refer to question 16.
    (Reference: Part 3, Part 4 & Part 5 of “Rules and Regulations – Video Submission Mode”)

  25. When shooting the video, should competitors use landscape mode or portrait mode?

    Competitors may decide on their own, but they have to ensure the entire video must clearly show the competitor’s face, entire musical instrument (except piano) and posture. For piano classes, the camera must have a clear view of the competitor’s face (side view is also acceptable), both hands, whole keyboard and pedals. For Vocal and Cantonese Operatic Song classes, full body shot in frontal angle is required.
    (Reference: Point 4.5.4 of “Rules and Regulations”)

    Competitors must make sure the competition video follow the required specifications. Please refer to question 16 and Part 3 to Part 5 of “Rules and Regulations – Video Submission Mode” for details.

  26. Will the video quality affect the marks (grades)?

    Competitors should follow the requirements when shooting and recording the video, and the audio and video should synchronise and the sound quality is clear and smooth. If the adjudicator cannot view the completion video smoothly, marks (grades) may be affected. The adjudication will be based on the overall performance.
    (Reference: Part 4 and Part 6 of “Rules and Regulations – Video Submission Mode”)

  27. Can competitors perform the same piece repeatedly in the same video?

    If competitor(s) perform the same piece repeatedly in a video, only the first performance will be adjudicated.
    (Reference: Point 4.2 of “Rules and Regulations – Video Submission Mode”)

  28. For Duo or Group classes, can competitors video-record in two separate venues?

    No. The video must be a single, continuous shot video footage. Competitors must not stop or pause the camera during shooting. No mixing, editing or post-production are permitted.
    (Reference: Point 4.3 of “Rules and Regulations- Video Submission Mode”)

  29. If there is more than one piece in the same class, should competitors video-record the performances separately?

    No. The video must be a single, continuous shot video footage. Competitors must not stop or pause the camera during shooting. If there is more than one piece / song for the same class, they must be recorded in the same video. Re-tuning of instruments or break during the performance shall be included as part of the continuous recording. No mixing, editing or post-production are permitted. Competitors who violate the rules will only be disqualified. Besides, competitors shall
    perform the competition pieces according to the performing order stipulated in the competition requirements. Otherwise, marks will be affected.
    (Reference: Point 4.1(iii) and Point 4.3 of “Rules and Regulations- Video Submission Mode”, and requirement of specific classes)

  30. Do competitors need to follow any anti-epidemic measures during the recording?

    For anti-epidemic purpose, the Association suggests competitors to follow the measures listed below when shooting the video:

    • Wear a mask during video-shooting (or take off mask for video-shooting at your own discretion when it is legal and safe)
    • Keep an appropriate distance between each member
    • Install partitions if possible
    • Do not share music stands between members (only applicable to group classes that competitors are allowed to perform with music scores; competitors of vocal ensemble classes must perform from memory)
    • Follow all anti-epidemic regulations by the Government and the precautionary measures by venues at that time and take the responsibility of assessing their own health risk under any circumstances

    (Reference: Point 4.6 of “Rules and Regulations- Video Submission Mode”, and “Shooting Guidelines” under “Preparation for Festival” on the Music Festival page of the Association website)

  31. Is there any suggested camera position and angle provided by the Association for the video shooting?

    Please refer to the “Shooting Guidelines” under “Preparation for Festival” on the Music Festival page of Association website.

  32. Video Submission Procedures
  33. How can competitors submit the competition video?

    Members / Competitors must fill out the related information, upload the video and submit through designated on-line “Video Submission Form”. It is not acceptable if the submission is via other video platforms or means of submission.

    For the reference of members / competitors, the Association will release the “Procedures of Uploading Video” on 30 January 2023.
    (Reference: Part 5 of “Rules and Regulations – Video Submission Mode”)

  34. When can competitors submit the competition video?

    The video submission period of this year’s Music Festival is from 13 February (10:00 a.m.) to 24 February 2023 (5:00 p.m.). The on-line “Video Submission Form” will be available on the Association website from 13 February 2023 (10:00 a.m.).

    Please be reminded that an extremely high volume of upload traffic is expected towards the deadline which may limit access, delay or impede any video uploading. Members /Competitors please start submitting the Form early to avoid the peak traffic. Any late submission, regardless of reasons, will not be accepted.
    (Reference: Part 5 of “Rules and Regulations – Video Submission Mode”)

  35. What do competitors need to prepare before filling out the on-line “Video Submission Form”?

    Competitors should have a valid email address, the Competition Notification (with Reference Number and Validation Code) and the video.

  36. Where can competitors find the Reference Number and Validation Code?

    The Reference Number and Validation Code can be found on the Competition Notification that will be available for members to download from the Association website from 9 January 2023 (10:00 a.m.). Please ask the responsible member for details. University / Post-secondary students entering the Festival on their own will receive the Competition Notification by email.

  37. Can teachers or tutors help the competitors upload the competition video?

    Yes. Please make sure all the information entered in the on-line “Video Submission Form” is all correct, and the video submitted must match with the competitor and class entered (for example, one competitor is submitting videos for more than one entry, or one member is submitting videos for different competitors etc.).

    After the submission of the Form, the submitter will receive an email acknowledging the submission, which will include a copy of the submitted information. Receiving the acknowledging email does not mean the Association confirms that the submission meets the entry requirements. Members / competitors / submitter must make sure all the information in the acknowledging email is correct, and the video submitted must match with the competitor and class entered. If any discrepancy is found, please re-submit the Form within the submission period. The Association reserves the right of not adjudicating the concerned videos if the records do not match. If the Form is re-submitted, the Association will take the information from the last
    submission as final.

  38. Can competitors submit a video with file size exceeding 2GB?

    No. The limit of file size accepted by the system is 2GB. If the file size exceeds 2GB, please compress the file before uploading (note that after compression the file format is MP4 or MOV), or re-shoot after updating the setting of their recording device.
    (Reference: Point 5.1.2 of “Rules and Regulations – Video Submission Mode”)

  39. Can competitors submit a video with resolution exceed 1080p (1920 × 1080)?

    No. The minimum resolution of the video should be 720p (1280 × 720) and the maximum resolution of the video should be 1080p (1920 × 1080). Video resolution exceeding 1080p would not be able to be uploaded.
    (Reference: Point 4.5.2 and Point 5.1.2 of “Rules and Regulations – Video Submission Mode”)

  40. After filling out and submitting the on-line “Video Submission Form”, how can competitors know that the Association has received the competition video?

    After the submission of the Form, the submitter will receive an email acknowledging the submission, which will include a copy of the submitted information. Receiving the acknowledging email does not mean the Association confirms that the submission meets the entry requirements. Members / competitors / submitter must make sure all the information in the acknowledging email is correct, and the video submitted must match with the competitor and class entered. If any discrepancy is found, please re-submit the Form within the submission period. The Association reserves the right of not adjudicating the concerned videos if the records do not match. If the Form is re-submitted, the Association will take the information from the last
    submission as final.

    The submitted file would be transcoded and processed on cloud server. In general, submitters could receive the acknowledging email within 30 minutes (or longer waiting time if uploads traffic is heavy). A longer waiting time might be required for some email addresses to receive the acknowledging email, and the acknowledging email might be filtered to the spam mailbox or promotion mailbox automatically. Please be patient and check different mailboxes while waiting.
    (Reference: Point 5.1 of “Rules and Regulations – Video Submission Mode”)

  41. The submitters have already filled out and submitted the on-line “Video Submission Form” but no acknowledging email is received. What can they do?

    If submitters have not received the acknowledging email in inbox, please check the spam mailbox or promotion mailbox.
    If submitters have not received the acknowledging email after a certain period of time, they can first check the submission status through “Video Submission Form Record” website by entering Reference Number and Validation Code. This website will be made available on the Association’s website during the submission period. Competitor’s information, including Reference Number, Validation Code, Name of Competitor(s), Class Number and Group, Video Link and Original File Size will be shown on the website. Submitters can take a screenshot for record.
    If there is no submission record on the “Video Submission Form Record”, please submit the form once again before the submission deadline, i.e. 24 February 2023 (5:00 p.m.). If the Form is re-submitted, the Association will take the information from the last submission as final.

  42. What can submitters do if they have made mistakes in the submission?

    If any discrepancy is found, please submit the form once again before the submission deadline, i.e. 24 February 2023 (5:00 p.m.). The Association reserves the right of not adjudicating the concerned videos if the records do not match. If the Form is re-submitted, the Association will take the information from the last submission as final.
    (Reference: Point 5.1.5 and Point 5.1.6 of “Rules and Regulations – Video Submission Mode”)

  43. Can competitors change the information that has already been submitted?

    Competitors are not allowed to change any information already submitted. However, they can re-submit the on-line form for more than once before the deadline, i.e. 24 February 2023 (5:00 p.m.). If the Form is re-submitted, the Association will take the information from the last submission as final.
    (Reference: Point 5.1.5 and Point 5.1.6 of “Rules and Regulations – Video Submission Mode”)

  44. After filling out and submitting the on-line “Video Submission Form”, can competitors check the submitted video?

    In the acknowledging email, or on the website of “Video Submission Form Record”, the hyperlink to the competition video uploaded to the Cloud platform can be found. Competitors can check and preview this hyperlink.

    If there is any problem with the hyperlink, please re-submit the Form once again before the deadline, i.e. 24 February 2023 (5:00 p.m.). If the Form is re-submitted, the Association will take the information from the last submission as final. If the video cannot be played during the adjudication period, regardless of reasons, the competitors will not receive any comments, marks or certificates. The Association will not inform the individuals if such cases arise.
    (Reference: Point 5.1.6 and Point 5.1.7 of “Rules and Regulations – Video Submission Mode”)

  45. Does the Association provide any support filling out and submitting the Form?

    The Association will prepare “Procedures of Uploading Video” which will be released on 30 January 2023. Competitors are advised to have a look first. If there are further questions, please contact the Association during office hours.

  46. Is there any allowance for competitors who fail to submit the competition video after the video submission deadline?

    No. Any late submission of the video by 24 February 2023 (5:00 p.m.), regardless of reasons, will not be accepted.
    (Reference: Point 5.3 of “Rules and Regulations – Video Submission Mode”)

  47. About Live Competition Mode

    Competition and Venue Arrangements
  48. How can competitors find their competition date and time?

    Competition information is given on the Competition Notifications. Members / Competitors can also access the details from the Competition Grouping Arrangement posted on the Association website from 9 January 2023 (10:00 a.m.) with:

    1. the membership number and password; or
    2. the reference number as shown on the Entry Form Receipt.

    If a request for change is to be made, please refer to “Procedure for Alteration Application” in Annex 3 of the Rules and Regulations. The altered items will be uploaded to the Competition Grouping Arrangement – Revised Version from 27 January 2023 (10:00 a.m.).
    (Reference: Point 3.1.5 of “Rules and Regulations – Live Competition Mode”)

  49. What can competitors do if they have entered more than one class but the competitions have been arranged in the same date and time?

    Competitors entering more than one class may bear a risk of time clash. This may result in their own decision whether to attend the competition(s) or not. Once the entry form is submitted, no refund will be made even if competitors. Reasons include competitors fail to take part in the competition for any reason or apply for withdrawal.
    (Reference: Point 2.3 and Point 2.9.2 of “Rules and Regulations – Live Competition Mode”)

  50. If the competitors cannot attend the competition on the assigned date and time, can they re-schedule or change group?

    Members / Competitors can submit alteration applications to the Association in-person or by a delegated person within the Alteration Application Period. A handling fee has to be paid for such application. The period is from 11 January to 17 January 2023 (5:00 p.m.) (Office hours on 14 January 2023: 9:00 a.m. to 12:30 p.m.;15 January 2023: Closed).

    Please pay attention that changing group in the same class can be accepted only in the case where:

    1. Competition clashes with school examination, test or assessment;
    2. Competition clashes with dictation or other school events which affects the competitor’s academic results; or
    3. Competition clashes with another competition of the Festival.

    An alteration quota is set in each group. However, the quota may vary due to the number of entries in a class and the conditions of the venues. Therefore, applications are not guaranteed to be successful. Members / Competitors should first check the number of groups scheduled in the same class, when and where the competitions are held, etc. on the Association, and then list on the form their order of preference to show which group they wish to be reallocated to.
    Note: For the change of competition time of Scholarship classes, competitors may only be permitted to apply for a swap of competition order or competition group with another competitor in the same class with reasons (a), (b) and (c) stated above. The competitors have to take their own step to liaise with another competitor so as to reach a mutual agreement between them on the swap before starting the application procedures.
    (Reference: Annex 3 “Procedure for Alteration Application” of “Rules and Regulations”)

  51. What can competitors do if they become the finalist but the final clashing with another competition?

    A finalist with the final clashing with another Festival competition should contact the Association for a change of competition time as soon as possible. However, application for the change may not be successful
    (Reference: Annex 3 “Procedure for Alteration Application” of “Rules and Regulations”)

  52. When should competitors arrive at the competition venue?

    Competitors should report to the Festival assistants at the Reporting Time specified on the Competition Notification. In view of the pandemic, competitors should also allow sufficient time to comply with the government’s epidemic prevention regulations and the venue’s epidemic prevention measures. Once the competition starts, the adjudicator / Festival assistants have the right to refuse anyone (including competitors) from entering the venue. As a result, a competitor may miss important announcements or his / her assigned order

    Competitors who fail to perform according to the published order will be considered performing “not in assigned order”. They will only be given comments. Neither marks nor certificates will be awarded to them.

    No alternative arrangement (such as re-scheduling of competitions, re-allocating competitors to other groups, etc.) will be made for competitions which the Association has to cancel or for competitors who do not attend as scheduled, whatever the reason.
    (Reference: Point 3.1.6, Point 3.1.7 and Point 3.1.8 of “Rules and Regulations – Live Competition Mode”)

  53. What documents should competitors bring for the competition?

    Competitors must bring with them the required valid documents to report to the Festival assistants. For verification of their identity, spot checking will be made. Competitors failing to present such documents to the Festival assistants before they perform will only be given comments. Neither marks nor certificates will be awarded to them.

    The required documents are as follows:

    1. the Competition Notification (electronic or printed copy); and
    2. the student ID card / student handbook / Hong Kong ID card* / travel document, all of which must be original and bear a recent photo.

    (Reference: Point 3.1.9 of “Rules and Regulations – Live Competition Mode”)

  54. Do competitors need to announce their names and group number before the live performance?

    For live competitions, competitors’ information will be announced by the Festival assistant. When the Festival assistant calls upon a competitor to perform, he / she will read out the competitor’s assigned order as well as the competitor’s name, in Cantonese for Chinese Instrumental Music classes; while in English for the rest of the classes.
    (Reference: Point 3.1.10 of “Rules and Regulations – Live Competition Mode”)

  55. Is there any dress code requirement?

    Neat, tidy and appropriate attire is required during competitions.
    (Reference: Point 3.1.20 of “Rules and Regulations – Live Competition Mode”)

  56. Can competitors arrive early to practice on the competition venue?

    No. Practice is strictly prohibited at the competition venues and the surrounding areas.
    (Reference: Point 3.6.2 of “Rules and Regulations – Live Competition Mode”)

  57. Can teachers / parents enter the competition venue with competitors?

    Competitors of solo classes and duo classes can each be accompanied by a maximum of one adult (either a teacher or a parent). In accordance with the limitations / requirements of the venue or request of adjudicators, the Festival assistants are authorised to take charge of the seating and admission arrangements in the competition venues. For example, seating priority will always be given to competitors of that competition. When there are no sufficient seats at a particular competition venue, teachers or parents accompanying the competitors may not be admitted. In a competition in which the competitors are divided into batches, the competitors and their accompanying teachers or parents are admitted to the competition venue only during the assigned time slot. They must leave at the end of their time slot. Besides, even if there are extra seats for the audience, non-competitors under the age of six will not be admitted to any competition venues.

    Besides, please pay attention that any form of prompting, such as cueing, is not allowed for all classes during performance. Otherwise competitors’ marks will be affected.
    (Reference: Point 3.1.16 and Point 3.6.1 of Rules and Regulations – Live Competition Mode)

  58. Can competitors / parents / teachers interact with the adjudicators during the competition?

    Before the announcement of results, no one (including competitors, teachers and parents) is permitted to approach the adjudicators. Anyone who violates this rule may be asked to leave the venue. If the person is a competitor, he / she will only be given comments. Neither marks nor certificates will be awarded to him / her. When enquiries are to be made, the Festival assistants should be the persons to be approached.
    (Reference: Point 3.1.13 of Rules and Regulations – Live Competition Mode)

  59. Do competitors / accompanists / accompanying teachers or parents need to follow any anti-epidemic measures?

    Competitors / accompanists / accompanying teachers or parents have to follow all anti-epidemic regulations by the Government and the precautionary measures by venues at that time and take the responsibility of assessing their own health risk.
    (Reference: Point 3.6.5 of Rules and Regulations – Live Competition Mode)

  60. Instruments, Scores and Devices
  61. Do competitors need to bring their own instruments for the competitions?

    Other than piano classes, competitors must bring along their own musical instruments for the competitions.
    (Reference: Point 3.1.17 of “Rules and Regulations – Live Competition Mode” and Annex 7 “Facilities Available for Use at Competition Venues”)

  62. Is the use of amplification devices, electronic musical instruments or synthesizers allowed during performance?

    No. Competitors who violate this rule will only be given comments.
    (Reference: Point 3.1.15 of “Rules and Regulations – Live Competition Mode”)

  63. Is the use of electronic devices allowed during performance?

    Competitors / accompanists may use electronic devices during performance, but only limited to the following uses –

    1. For score-reading
    2. For page turning
    3. For tuning

    Competitors who violate this rule will only be given comments. Neither marks nor certificates will be awarded to them.
    (Reference: Point 3.3(vii) of “Rules and Regulations – Live Competition Mode”)

  64. If competitors / accompanists enter Set Piece classes and use music scores in the competition, do they need to show the scores before the performance?

    It is the responsibility of the members to ensure that if competitors / accompanists use music scores during the performance, the scores must be original / authorised for use.

    For Set Pieces classes, if a competitor / accompanist has the need to use photocopy of the music score at the competition, he / she must display the original / a copy of the music score of which authorisation for use has been obtained before the performance.

    Competitors / accompanists may use electronic devices for score-showing and score-reading during the competition, but they must submit duly signed “Copyright Declaration” to the Association via Association website on or before 1 December 2022 (5:00 p.m.).
    Competitors who violate the rules above will only be given comments. Neither marks nor certificates will be awarded to them.

    (Competitors must check the class description and competition requirements to see if scores can be used during the performance.)

    (Reference: Point 3.3(i) and Point 3.3.1 of “Rules and Regulations – Video Submission Mode” and “Rules and Regulations – Live Competition Mode”)

  65. If competitors / accompanists / conductors enter Own Choice Piece classes and use music scores in the competition, do they need to show the scores before the performance?

    It is the responsibility of the members to ensure that if the competitors / accompanists / conductors use music scores during the performance, the scores must be original / authorised for use.

    For Own Choice Pieces classes, the competitors / accompanists / conductors must show the cover of the original score / a copy of all Own Choice pieces of which authorisation for use has been obtained before the performance.

    Competitors / accompanists / conductors may use electronic devices for score-showing and score-reading during the competition, but they must submit duly signed “Copyright Declaration” to the Association via Association website on or before 1 December 2022 (5:00 p.m.).
    Competitors who violate the rules above will only be given comments. Neither marks nor certificates will be awarded to them.

    (Competitors must check the class description and competition requirements to see if scores can be used during the performance.)

    (Reference: Point 3.3(i) and Point 3.3.2 of “Rules and Regulations – Video Submission Mode” and “Rules and Regulations – Live Competition Mode”)

  66. Can competitors tune their instruments before the performance?

    Competitors may tune before they perform, but the tuning time should not exceed 30 seconds, otherwise their marks will be affected. All western instrumental classes should adopt A=440.
    (Reference: Point 3.1.14 and Point 3.1.18 of “Rules and Regulations – Live Competition Mode”)

  67. Others

  68. Under what circumstances do competitors need to submit the “Copyright Declaration”?

    For both set pieces and own choice pieces, if competitors need to use published electronic scores / unpublished scores / scores under public domain during the performance, they must submit “Copyright Declaration” to the Association through the Association website on or before 1 December 2022 (5:00 p.m.).

    For more details, please refer to “Points to Note on Set Piece and Own Choice Piece Documents Submission” under “Preparation for Festival” on the Music Festival page of Association website.

    (Reference: Point 3.3.1(ii) and Point 3.3.2.4(ii) of “Rules and Regulations – Video Submission Mode” and Point 3.3.1(ii) and Point 3.3.2.3(ii) of “Rules and Regulations – Live Competition Mode”)

  69. Where can competitors / members download the “Copyright Declaration”?

    Competitors can download the “Copyright Declaration” under “Others / Forms” on the Music Festival page of Association website.

  70. When should competitors of group classes submit the “Competitors’ List”?

    For Group Classes, competing teams have to submit a Competitors’ List to the Association through Association website from 13 February 2023 (10:00 a.m.) to 24 February 2023 (5:00 p.m.). Competing teams who violate this rule will only be given comments. No awards will be given to them.
    (Reference: Point 5.2.1 of “Rules and Regulations – Video Submission Mode”)

  71. Is the backing track arrangement applicable to all Cantonese Operatic Song classes?

    No. The backing track arrangement is applicable to Cantonese Operatic Song classes N702 – N706 and N708 only.
    (Reference: Point 3.4.6.5 of the Chinese Version of “Rules and Regulations – Video Submission Mode)

    For the arrangement of Classes N700 – N701 and N890 – N891, please refer to Point 3.4.6.4 of the Chinese Version of Rules and Regulations – Video Submission Mode.

  72. Where can I find the backing tracks of Cantonese Operatic Song classes N702 – N706 and N708?

    Competitors can retrieve the backing tracks of Cantonese Operatic Song classes N702 – N706 and N708 from the specified URL for practice and video-record of your performance. The URL has been uploaded to the Member’s Area of the Association website. Please contact your responsible member for the link.