Frequently Asked Questions

Index:General | Music Scores | Shooting and Recording | Procedures for
Submission

General

 1. I have already enrolled in this year’s Music Festival. How is the competition carried out?

After receiving the Competition Notification (CN), you should first video-record your performance according to the Rules and Regulations “Specifications of Video Recording”, “Procedures for Submission” and the requirements of specific class, then fill out the designated on-line “Video Submission Form” and upload the video between 14 February (10:00 a.m.) and 25 February 2022 (5:00 p.m.). The Form will be available on the Association website from 14 February (10:00 a.m.) 2022. After collecting the videos, each group will be judged by an adjudicator (except for Scholarship Classes).

Members can download their students’ results from the Member’s Area of the Association website from 24 May 2022 (10:00 a.m.) onwards. Members must bring along their valid original membership cards to collect the mark sheets, pennants (if any) and certificates for their students at the Association from June 2022 onwards, prior booking has to be made on the Association website. University / Post-secondary students who have entered the Festival on their own must bring their student ID cards to the Association to collect their mark sheets, pennants (if any) and certificates from the aforesaid period onwards.
(Reference: Part 4 and Part 5 of Rules and Regulations)

 2. What are the judging criteria for this year’s Music Festival?

Adjudication will be based on the overall performance of the competitors, including:

  • Technical Proficiency
  • Fidelity to Score
  • Understanding of Style
  • Musical Communication

The decision of the adjudicators on all artistic matters shall be final.
(Reference: Part 7 of Rules and Regulations)

 3. What is the scheme of awards and marks of this year’s Music Festival?

Placing will be awarded to the winners of each competing class / group. However, in the cases when the best performance in the class / group is not up to the standard to obtain 80 marks, no placing, trophy or prize will be awarded. A pennant will be presented to the first-place winner of each class / group. Each Duo will be awarded two pennants.

Certificates of three levels will be awarded to competitors for their achievement: Gold AwardCertificates (90 marks or above), Silver Award Certificates (80 – 89 marks), Bronze Award Certificates (70 – 79 marks).

For classes 22, 23, 708, all Group Classes and all special school classes, marks and placing will not be awarded. The competitors will be awarded a Gold, Silver, Bronze Award certificate, or without a certificate.
(Reference: Part 8 of Rules and Regulations)

 4. Is there any new arrangement for the competition classes?

Yes. Please refer to the “New Arrangements of Specific Classes” under “Enrolment Information” on the Music Festival page of Association website.

 5. Can I submit my video to the Association in person?

No. Competitors should fill out the related information, upload the video and submit it through the designated on-line “Video Submission Form”. It is not acceptable if the submission is via other video platforms or means of submission.

If you encounter problems, you can first make reference to the “Procedures of Uploading Video” and the related demonstration videos, which will be released on 19 January 2022. If you still have questions, please contact the Association.

 6. How can I know that I have successfully submitted the competition information and video through the on-line “Video Submission Form”?

When you have successfully submitted the “Video Submission Form” (Form), you will receive an auto-reply acknowledgement email. However, receiving the concerned email does not mean that we have confirmed the submission meeting the competition requirements. You must make sure all the information in the email is correct.

If you have not received it in your inbox, please check your SPAM mail box. If no email has been received, please submit the Form once again before the submission deadline (i.e. 25 February 2022 5:00 p.m.).

 7. How will I receive my result?

Members can download their students’ results from the Member’s Area of the Association website from 24 May 2022 (10:00 a.m.) onwards. Members must bring along their valid original membership cards to collect the mark sheets, pennants (if any) and certificates for their students at the Association from June 2022 onwards, prior booking has to be made on the Association website. Competitors please refer to the responsible members for the result.

University / Post-secondary students who have entered the Festival on their own must bring their student ID cards to the Association to collect their mark sheets, pennants (if any) and certificates from the aforesaid period onwards.

All unclaimed mark sheets will be destroyed before the commencement of the next Music Festival.

Music Scores

 8. Under what circumstances do I need to submit the “Copyright Declaration”?

For both set pieces and own choice pieces, if you need to use published electronic scores / unpublished scores / scores under public domain during the performance, you must submit “Copyright Declaration” to the Association on or before 2 December 2021 (5:00 p.m.) through email (music_oc@hksmsa.org.hk), in person or by a delegated person.

For more details, please refer to “Points to Note on Set Piece and Own Choice Piece Documents Submission” under “Preparation for Festival” on the Music Festival page of Association website.

 9. Where can I find the “Copyright Declaration”?

You can download the “Copyright Declaration” under “Others / Forms” on the Music Festival page of Association website.

10. Under what circumstances do I need to show music scores?

For set pieces, if a competitor / accompanist needs to use music score(s) during the performance, he / she must show the cover of the original score / a copy of the music score(s) (of which authorisation for use has been obtained) to the camera for at least 2 seconds. If there is no cover, please show the first page of the competition piece. If competitors and accompanists perform from memory, please do not show the score.

For own choice pieces, before the competitors perform, he / she MUST show the cover of the original score / a copy of the Own Choice piece (of which authorisation for use has been obtained) to the camera for at least 2 seconds. If there is no cover, please show the first page of the competition piece.

For more details, please refer to “Points to Note on Set Piece and Own Choice Piece Documents Submission” under “Preparation for Festival” on the Music Festival page of Association website.

Shooting and Recording

11. Can I use a mobile phone to video-record the competition videos?

Yes. For more details about the specifications of video recording, please refer to Part 4 of Rules and Regulations.

12. Is the use of sound receivers allowed when I video-record my performance?

You may decide on your own provided that the sound quality of the video is clear and smooth. However, you must not wear any earbuds / in-ear headphones. Competitors who violate this rule will only be given comments. Neither marks nor certificates will be awarded to them.
(Reference: 4.4 of Rules and Regulations)

13. Is the use of amplification devices, electronic musical instruments or synthesizers allowed when I video-record my performance?

Apart from Cantonese operatic song classes, no amplification devices, electronic musical instruments or synthesizers will be allowed. Competitors who violate this rule will only be given comments. Neither marks nor certificates will be awarded to them.
(Reference: 3.1.7 of Rules and Regulations)

14. Is the use of electronic devices allowed during performance?

Competitors / accompanists may use electronic devices during performance, but only limited to the following uses:

  1. For score-reading
  2. For page turning
  3. For tuning
  4. Cantonese operatic song classes

Competitors who violate this rule will only be given comments. Neither marks nor certificates will be awarded to them.
(Reference: 3.3 (vii) of Rules and Regulations)

15. Should I follow the anti-pandemic measures during video-recording?

The Association encourages competitors to shoot at home or other safe environment. Competitors have to take the responsibility of assessing their own health risk and follow the health advice from the Government at that time.
(Reference: 4.6 of Rules and Regulations)

For Group Classes, the Association strongly suggests each member in the competing team to follow the measures listed below:

  • To wear a mask during video-shooting
  • To keep an appropriate distance between each member
  • Install partitions if possible
  • Not to share their own music stand (if required) with other members

For more details, please refer to “Shooting Guidelines” under “Preparation for Festival” on the Music Festival page of the Association website.

16. Is there any dress code for video-recording?

Competitors should wear neat, tidy and appropriate attire.
(Reference: 3.1.11 of Rules and Regulations)

For Cantonese Operatic Song Classes, competitors must wear school uniform (except for University / Post-secondary students).
(Reference: 3.4.6.3 of the Chinese Version of Rules and Regulations)

17. Is there any restriction on the length of my video?

The length of your video should depend on the content of the competition piece(s). You must also observe the requirement of specific classes.

18. If there is more than one piece / song assigned to the same class, should I make separate videos?

The video must be a single, continuous shot video footage. Competitors must not stop or pause the camera during shooting. If there is more than one piece / song for the same class, they must be recorded in the same video. Re-tuning of instruments or break during the performance shall be included as part of the continuous recording. Competitors will be disqualified if the submitted video is edited. Besides, you should record the pieces in the assigned sequence. If not, your marks will be affected.
(Reference: 4.3 of Rules and Regulations and requirement of specific classes)

19. Should I follow any order to record the competition videos?

You should follow the order listed below when recording the video:

  1. Announce your names, class code and group number as shown on the Competition Notification. The announcement has to be made in English except for Singing in Chinese classes, Chinese instrumental classes and Cantonese operatic song classes. For Piano Solo – Chinese Composers classes, the announcement has to be made in Chinese.
  2. If music scores are used or in Classes with Own Choice piece(s), show the cover of the original score / a copy of the music score(s) (of which authorisation for use has been obtained) to the camera for at least 2 seconds. If there is no cover, please show the first page of the competition piece.
  3. Perform the competition pieces according to the performing order stipulated in the competition requirements.

(Reference: 4.1 of Rules and Regulations)

20. Is there any specification on the competition videos?

The competition video should follow the requirements listed below:

  • The video must be a single, continuous shot video footage. Competitors must not stop or pause the camera during shooting. If there is more than one piece / song for the same class, they must be recorded in the same video.
  • Re-tuning of instruments or break during the performance should be included as part of the continuous recording.
  • No mixing, editing or post-production are permitted.
  • Special visual effects shall not be added in the video clips, such as filters, transitions, colour adjustments, light adjustments or subtitles etc.
  • The video must be recorded live and no dubbing is permitted.
  • Earbuds / in-ear headphones as sound receivers are not allowed.
  • The audio and video have to synchronise and the sound quality is clear and smooth.
  • The minimum resolution of the video should be 720p (1280 × 720) and the maximum resolution should be 1080p (1920 × 1080).
  • The shooting should be done indoors with a simple background and sufficient lighting. Avoid having any bright lights from behind, and virtual or projected background. The recording environment has to be quiet.
  • The entire video must clearly show the competitor’s face, entire musical instrument (except piano) and posture. For piano classes, the camera must have a clear view of the competitor’s face (side view is also acceptable), both hands, whole keyboard and pedals. For vocal classes, full body shot in frontal angle is required.
  • When shooting, the camera has to be stable without any camera movement (including zoom in / out).
  • Where accompanist(s) is part of the performance, they have to be in view (except for Cantonese Operatic Song Classes).
  • Only competitor, accompanist and page-turner shall be visible on screen.
  • The video submitted must be in one of the following formats: MP4, WMV, MOV or MPG.
  • The file size must not exceed 2GB.

(Reference: Part 4 and Part 5 of Rules and Regulations)

21. Will the shooting and recording quality of the video affect my marks (grades)?

You should follow the requirements when shooting and recording the video, and the audio and video have to synchronise and the sound quality is clear and smooth. If the adjudicator cannot watch your video smoothly, your marks (grades) may be affected. Generally speaking, the adjudication will be based on your overall performance.
(Reference: Part 4 and 7 of Rules and Regulations)

22. When shooting the video, should I use landscape mode or portrait mode?

You may decide on your own provided that the entire video must clearly show your face, entire musical instrument (except piano) and posture. When shooting, the camera has to be stable without any camera movement (including zoom in / out).
(Reference: 4.5.4 and 4.5.5 of Rules and Regulations)

23. Is there any suggested camera position and angle provided by the Association for the video shooting?

Please refer to “Shooting Guidelines” under “Preparation for Festival” on the Music Festival page of Association website.

24. Is the backing track arrangement applicable to all classes of Cantonese Operatic Song?

No. The backing track arrangement is applicable to Cantonese Operatic Song Classes N702 – N706 and N708 only.
(Reference: 3.4.6.5 of the Chinese Version of Rules and Regulations)

For the arrangement of Classes N700 – N701 and N890 – N891, please refer to the 3.4.6.4 of the Chinese Version of Rules and Regulations.

25. Where can I find the backing tracks of Cantonese Operatic Song Classes N702 – N706 and N708?

You can retrieve the backing tracks of Cantonese Operatic Song Classes N702 – N706 and N708 from the specified URL for practice and video-record of your performance. The URL has been uploaded to the Member’s Area of the Association website. Please contact your responsible member for the link.

Procedures for Submission

26. Compared with the last year’s Music Festival (2021), is there any change in the procedures for submission for this year’s Music Festival (2022)?

The Association is working with a contractor to develop a cloud platform to collect the video files, so that the competitors can upload the file after inputting their information in a Form. In this way, the competitors do not need to upload the videos to YouTube or Google Drive beforehand. You can make reference to Part 5 of Rules and Regulations; and the “Procedures of Uploading Video” and the related demonstration videos, which will be released on 19 January 2022.

27. Is there any requirement on the video title?

No.

28. Can my teachers or tutors help me upload the competition video?

Yes. Please make sure all the information entered in the on-line “Video Submission Form” is all correct.

29. What do I need to prepare before I fill out the on-line form?

You should have a valid email address, the Competition Notification (with Reference Number and Validation Code) and the video.

30. Where can I find my Reference Number and Validation Code?

The Reference Number and Validation Code can be found on the Competition Notification that will be available for members to download from the Association website from 4 January 2022 (10:00 a.m.).

31. When can I submit the on-line form?

You can submit the on-line form from 14 February 2022 (10:00 a.m.) to 25 February 2022 (5:00 p.m.). Please reserve ample time for submitting the on-line form and uploading the video to avoid heavy uploading traffic. The submission time is based on that of the Association server.

32. Can I submit a video with file size exceeding 2GB?

The limit of file size accepted by the system is 2GB. If your file size exceeds 2GB, please compress the file before uploading (note that after compression the file format is MP4, WMV, MOV or MPG), or re-shoot after updating the setting of your recording device.

33. Can I submit a video with resolution higher than 1080p (1920 × 1080)?

No. The minimum resolution of the video should be 720p (1280 × 720) and the maximum resolution of the video should be 1080p (1920 × 1080). Video resolution exceeding 1080p would not be able to be uploaded.

34. I have already filled out and submitted “Video Submission Form” but no acknowledgment email is received. What should I do?

If you have not received the acknowledgement email in your inbox, please check your SPAM mail box. If no email has been received, please submit the Form once again before the submission deadline (i.e. 25 February 2022 5:00 p.m.).

35. What can I do when I have trouble in completing and submitting the on-line form?

You can make reference to the “Procedures of Uploading Video” and the related demonstration videos, which will be released on 19 January 2022. If you still have questions, please contact the Association.

36. What can I do if I have made mistakes in my submission?

You can re-submit the on-line form before the deadline (i.e. 25 February 2022 5:00 p.m.). We will take the information from your last successful submission (that is the reference number and validation code must match that on the Competition Notification) as final.

37. Can I change the information that I have already submitted?

You are not allowed to change any information already submitted. However, you can re-submit the on-line form for more than once before the deadline (i.e. 25 February 2022 5:00 p.m.). We will take the information from your last successful submission (that is the reference number and validation code must match that on the Competition Notification) as final.

38. What can I do if I forget to submit the on-line form?

Any late submission, regardless of reasons, will not be accepted. No further arrangements will be in place and no refund will be made.
(Reference: 2.7.2 and 5.3.2 of Rules and Regulations)

39. I have entered Group class competitions. When should I submit the “Competitors’ List”?

For Group Classes, competing teams have to submit a “Competitors’ List” from 14 February 2022 (10:00 a.m.) to 25 February 2022 (5:00 p.m.). The “Competitors’ List” should be submitted in person or via email (music_oc@hksmsa.org.hk). An acknowledgement of receipt will be sent via email within 7 working days. Competing teams who violate this rule will only be given comments. No awards will be given to them.
(Reference: 5.2 of Rules and Regulations)

40. Where can I find the “Competitors’ List”?

You can download the “Competitors’ List” from the Association website from 4 January 2022 (10:00 a.m.) onwards.